Linked to applications and projects
Every budget line leads to its applications, projects and suppliers. An application record shows what it costs.
IT budget
Your IT budget, from landing to next year, linked to your applications.
Multi-year OPEX and CAPEX, expected landing and next-year budget, chargeback to companies and departments, staffing and cost per FTE. Every line links to its applications, contracts and projects: you know what you pay for, and why.
From landing to next-year budget
The standard columns (budget, revision, actuals, expected landing) can be renamed and hidden to match your practice, from Y-2 to Y+2, with annual or monthly entry. Firm up the landing line by line, copy it into next year’s budget, then freeze the approved version.
- OPEX and CAPEX in one list, filterable by type
- Budget, revision, actuals and landing columns, renamable
- Amounts as quantity × price, or spread by month
- Column copy with a preview first
- Version freeze: the approved version stays put
Chargeback everyone understands
Split each line across the companies and departments that benefit from it, with six allocation methods. Percentages follow headcount or turnover as they change, and every allocation stays readable line by line.
- By headcount (default)
- By IT users or by turnover
- Manual selection of companies or departments
- Percentages typed by hand
- One method per year and per line
Multi-company, multi-currency, consolidation
Each line keeps its currency, and everything rolls up into one reporting currency. Rates come from the World Bank and are fixed when the default column is frozen. Charts of accounts and a consolidation chart put your numbers in the structure finance uses.
- One reporting currency for every total
- Automatic exchange rates, fixed at freeze
- List of allowed currencies
- Country charts of accounts and a consolidation chart
- Cost centers and budget holders
A report for every question
Global and per-company chargeback, trends, top increases and decreases, comparison of budget columns, analytics dimensions, consolidation accounts, monthly staffing and cost per FTE. Every report row opens the matching filtered list, and Plaid answers the same questions in plain language.
- Global and per-company chargeback
- Budget comparison across years, for all lines, OPEX or CAPEX
- Analytics dimensions and consolidation accounts
- Monthly staffing, cost per FTE and daily rate
- CSV export and chart images
And also
Contracts and deadlines
Yearly amount, auto-renewal, notice period and a computed cancellation deadline, linked to the budget lines.
Round trip with your spreadsheet
Export the lines, edit them in Excel or LibreOffice, import the file back: KANAP writes only the cells that changed.
Sample data
A trial fills up in a minute with the budget of Fromage & Co, four fictional companies, so you can see everything before entering yours.
Headcount and cost per FTE
A contractor line in people or days declares its FTE. Reports turn it into month-by-month headcount and cost per FTE, or the daily rate, by supplier or by cost center.
Your own analysis axes
Create as many analytics dimensions as your questions need (domain, cost nature, programme), each with its own values, for OPEX, CAPEX or both. Four recommended dimensions come ready: cost pool, IT tower, purpose and priority. Budget reports filter on them, and several group by dimension.
Try KANAP on a complete IT budget.
Try hosted KANAP with sample data, or deploy it for free on your own servers.